Everything else lands in the accounting system on its own — matched to your vendors, checked before it posts.
A document is understood by a person, and then that understanding has to be typed into a system that never saw it.
Vendor, number, date, amount — for every invoice, every day. Never difficult, which is why it never becomes urgent enough to fix.
Something didn't match, so it sits in a folder marked “check this”. Whoever opens it starts from zero.
Invoices booked late, or into the wrong month, because the queue was long and the last week is when everyone notices.
The same invoice paid twice. A real supplier's invoice with an account that isn't theirs. Each looks ordinary on the page.
Straight into your ledger, in the format it imports.
Fail one gate and the document stops there, carrying that reason. Nothing is guessed to keep the queue short.
Vendor matched to an ID in your own list, number, date, amount — in the format your system imports.
“Vendor not on your list”. “12% above PO-5517”. Seconds per item, not an investigation.
Two documents from the same batch. The second is a genuine supplier whose bank details changed on the invoice — the case a person almost never catches by eye.
A rule in your existing mailbox copies attachments from your suppliers to a new address. Ordinary correspondence stays where it is, and you delete the rule yourself.
If it takes a file or has an API, it can be written to. We check yours against what it actually accepts before quoting, rather than claiming every integration in advance.
Invoices, purchase orders, delivery notes, receipts — a new document type is a day, not a project. Messengers and paper reach the pipe differently from email; we work that out for your channels once we know what they are.
Not full automation. A share always needs a person. We measure that share on your documents and tell you before you commit.
No guessing. A confident wrong posting costs more than a document in the queue.
Not a fraud detector. The checks compare against facts you already hold. Nothing guesses at intent.