Cost per invoice, discount capture, days to the ledger — on your own data, against published figures.
| Measure | You | Typical | Reading |
|---|---|---|---|
| Cost of putting one invoice into the ledger | $6.34 | $9.40 | Ahead |
| Invoices needing a person to intervene | 12% | 22% | Ahead |
| Days from invoice date to the ledger | 7 | 9.2 | Ahead |
| Early-payment discounts you take | 1% | 15% | Worth fixing |
Cost per invoice, discount capture, days to the ledger. The page to keep — it goes to a bank, a board or an accountant as it is.
Money to recover, money leaving unchecked, and how your payables actually move. Your numbers, not a range and not an industry average.
The checks that catch a bill paid twice, a supplier's bank account changed on the document, a charge above the order. You see which of them run.
Money you can act on this week. Controls to close. Whether automating the typing pays — with the payback and the monthly price.
Walked through with you on a call, then sent as a file. Yours to keep whatever you decide next.
Only the first two can come back empty.
We compare twelve months of your payments against each other — the same supplier however it is spelled, the same invoice number with or without its prefix. You get a list with both payments on the line and the reason they match, so your bookkeeper can confirm each one and ask that supplier for a credit note.
| Atlas Industrial Supply re-issued under a new number — same amount and date already paid |
4,215.00 |
| Meridian Steel & Alloy same amount and date — vendor spelled differently on the second record |
9,880.00 |
| Blue Harbor Packaging re-issued under a new number after the original was paid |
1,150.00 |
Illustrative figures — your report contains your own payments. If your history is clean the report says so in writing, and the other fifteen figures are unaffected.
A real repeat almost never matches literally — a different spelling of the supplier, a prefix on the number, a split amount. We match the names first, so the pair becomes visible.
Regular payments are recognised and removed, and the report says how many — so what reaches you is short enough to actually check.
A clean history, in writing, that your controls work. We are not paid by the line, so the list is never padded.
The diagnostic looks at payments already made. The build does the same checks on each new document, before it is paid. Anything that should not go out is held for a person, with the reason on the line.
The same invoice arriving a second time, under any number.
Real supplier, real invoice, an account that isn't theirs.
Billed more than was ordered, beyond the tolerance you set.
The diagnostic is $400 on a contract that states what you get and by when. You send one month of invoices and three exports out of your accounting system; five working days later we walk through the report together.